Naples, Florida · Southwest FL Communities

More than a rental —
a place to call home.

VMS Florida Realty connects owners, managers and residents in one seamless platform — handpicked homes in safe, beautiful communities where families thrive.

Browse 35 Homes →
Feel at home — from day one
Naples, FL
35
Curated
homes
4.9★
Resident
rating
24/7
Manager
on-call
✓ Verified 🏡 Family-friendly 🌴 Gated communities
Platform Features

Everything your team needs, nothing it doesn't

Built specifically for vacation rental management in Southwest Florida, with tools designed around real workflows.

🏠
Property Management

Add, edit and archive listings with full detail — photos, amenities, pricing, addresses and assigned staff — all from one place.

💬
Unified Messaging

Managers, owners, tenants, cleaners and handymen communicate in property-tagged threads. No more texting across five apps.

🔧
Work Orders

Create, assign and track maintenance tasks with priority levels, due dates and real-time status — linked directly to the property.

🔒
Date Blocking

Managers block dates for maintenance or closures. Owners can request personal-use stays through a dual-approval workflow.

📅
Availability Calendar

A Gantt-style multi-property calendar gives the full picture at a glance — bookings, blocks, owner stays and maintenance windows.

👥
Role-Based Access

Five distinct roles — Manager, Owner, Tenant, Cleaner, Handyman — each with their own view, permissions, and communication scope.

Who It's For

One platform, every role

Each person on your team gets a tailored experience — the right tools, the right information, the right permissions.

🏢
Property Manager
Full control — properties, team, calendar, approvals
🏡
Property Owner
View performance, request personal-use dates
🛎️
Tenant
Report issues, communicate with management
🧹
Cleaner
Track assigned cleanings, update completion
🔨
Handyman
View and resolve assigned work orders
Manager Dashboard
35
Properties
78%
Occupancy
$47k
Revenue / mo
Cascades #C446 — Cleaning completed ✓
Naples Park #H450 — Pool heater urgent
Owner request pending — Apr 26–30
Featured Properties

Naples' finest vacation rentals

From pool homes in Naples Park to lakefront condos in Falling Waters — 35 curated properties across Southwest Florida.

Get Started Today

Ready to streamline your property operations?

Join property managers across Southwest Florida who trust VMS Florida Realty to run their portfolios.

Contact Us
VMS Florida Realty Inc. · 942 Marble Dr. Naples, FL 34104
+1 (239) 944-6627 · vs@vms-florida.com
Dashboard — Overview
Recent Activity
● Live
Pending Work Orders

Featured Properties

35 Results found
Conversations
Work OrderPropertyTypeAssigneeDue DatePriorityStatusActions
For cleaners

Leave closed drinks and open condiments (ketchup, mustard, etc.) in the fridge. Throw out perishable food before you leave.

Mon Tue Wed Thu Fri Sat Sun

Portfolio view

Every property in one month-wide grid — not the same as Block & owner requests, which is one property with owner personal-use queue.

April 2026

Click a free cell to block · click blocked to unblock · booked nights open Block & owner requests (per property)

  • Available
  • Booked
  • Blocked
  • Weekend

Operations

Date blocking & owner requests

Dual-approval personal-use flow: owners propose dates, managers confirm against the live calendar.

Manager — Click or drag to block dates. Right-click a blocked day to clear it.

April 2026

Available Booked Blocked Owner pending Owner approved

Pending requests

Owner submits → manager reviews (conflicts are flagged automatically).

Request history

PropertyDatesRequested ByReasonOwner ✓Manager ✓StatusActions

Dog Sitting

Tenants request on-site or drop-in care. Your manager reviews, confirms, and assigns an insured sitter. Admins, managers, and owners can add a request for a tenant (e.g. phoned-in); tenants use the same form for self-service.

Active & Pending

0 requests

History

PropertyDatesDogsSitterRequested byStatusActions

Home Watch

Scheduled property check-ins while the owner is away — manager assigns a watcher and files a report

Active & Pending

0 requests

History

PropertyDatesFrequencyWatcherOwnerStatusActions

Rental Applications

0
Guest stay requests start here (not in Lease Contracts). A traveler taps Request to Book on the site and completes this inquiry form first. You review, ask for more information if needed, then approve when ready — the lease is prepared and sent for signature after approval, matching the usual short-term rental flow (inquiry → review → agreement → e-sign / payment).
Record a guest inquiry

Same as Request to Book on the public site — use for phone or walk-in leads. With the API and login, this saves to the server; otherwise it uses the local demo store (still fully runnable).

After approval, use Approve & issue lease on a card — the lease appears under Lease Contracts.

Lease Contracts

0
This list is for signed or drafted leases on file — not the first place to handle a new booking request. Use Applications for incoming inquiries; when you approve, a draft lease is filed here. Then Send to applicant to deliver the e-sign link (demo simulates email). Guests and owners see their copy when their role matches the filing. Use Prepare lease draft to start a manual lease for any property.
Demo vs production: lease cards stored in this browser (localStorage) are for offline / role-switch demo. When you are signed in with a backend user, a separate server (API) contract list can appear below for records in Postgres. Production workflows should treat the API as the source of truth.
E-sign mode: Browser (mouse / finger) by default — Property Managers and Admins can switch to DocuSign under System Settings → Applications → Lease contracts.
Prepare lease draft

Opens the e-sign and pricing flow for a stay (same as public site). Filed copies are shared with guest and owner on submit.

Team Members

★
Administrator Mode
You have full access to system configuration, user management, and audit logs.
Active Users
12 accounts
↑ 2 new this week
👥
System Health
99.8%
All services operational
⚡
Storage Used
4.2GB
of 50 GB quota
💾
Audit Events (24h)
186
3 flagged for review
📜

Service Status

All Green

Recent Activity

Users & Roles

NameEmailRoleStatusLast seenActions

Audit Log

TimeActorEventTargetSeverity

System Settings

General

Security

Notifications

Role & access

Who can view or edit each area of the portal. Edit requires view. Saved in this browser; API loads org policy when connected.

Applications & Screening

SaaS-ready

Controls the pre-contract rental-application step. Each policy can be toggled independently, and any property can override these org defaults from its own editor. In-flight applications snapshot the resolved policy at submit so changes here never retroactively alter them.

Background check

Who runs the criminal / credit / eviction screening.

The HOA / association handles background screening during tenant registration — applicants won't be asked to re-authorize it here.

PM pulls the report from an external broker tool and attaches it to the application. The applicant flow still collects the basics.

No background check is requested. Applicants fill out contact / dates only unless income verification is on below.

Income verification

Collect pay-stubs, employer contact, and a monthly income number on the application.

Down payment

Required security deposit at contract signing. Per-property overrides take precedence.

Payments & notifications

Lease contracts (e-sign)

Choose how guests execute the rental lease. Browser (mouse / finger) uses the built-in signature pads. DocuSign opens DocuSign’s hosted signing in a new window when your server is configured (Integration Key, User ID, RSA private key, and API Account ID in env — see JWT auth). Guests can always use the in-browser path as a fallback when the portal offers both.

Dog sitting (care pricing)

Set the base rate per day for each care type. Tenants and staff see these amounts on the dog-sitting request form (estimates; your manager can confirm the final price). Currency follows the Currency field above in Integrations.

Online reservation form

Tenant-facing

Fields collected when a tenant applies or requests a booking: guest names and DOB, ID upload, mailing address, optional employment, emergency contact, and vehicle type. Add, edit, reorder (drag not yet — use remove + add), or delete rows. Changes apply to new applications only; submitted apps keep a snapshot.

Types: guest_list = repeating name + DOB; file = ID/passport upload; select = comma-separated options.

Danger Zone

Irreversible
Reset demo data
Restores properties, tasks and users to seed state.
Export all data
Downloads a JSON snapshot.
Purge audit log
Remove all audit entries older than 90 days.